BY-LAWS & RULES
SUNCOAST BARREL RACERS ASSOCIATION INC.
PURPOSE: The purpose of the Suncoast Barrel Racers Association, INC. is to promote sportsmanship and camaraderie.
MEMBERSHIP: Membership is open to any & all persons of reputable character who have an interest in barrel racing. No age limit applies although any person under the age of 18, applying for membership must submit an application signed by his/her parent or guardian, giving consent for him/her to compete in approved events. Family memberships are available for the spouse and/or children (18 years of age or under and living at home) of an active member for an additional 1/2 of current single membership.
Membership dues shall be paid annually. Any person having joined this Association will thereby become subject to the Rules and Bylaws now in force or later adopted by the Board of Directors.
Officers & Directors of the Association assume no responsibility for injury or damage to the person, property or stock of any owner, contestant or assistant. Each participant, by the act of paying his/her membership dues permit or entry fees, waives any/all claim(s) against this Association for injuries he/she or their property may sustain.
WARNING: Under Florida Law, an Equine Activity Sponsor or Equine Professional is not Liable for an injury to, or death of, a participant in Equine activities resulting from the inherent risk of Equine activities. Posted as Notification as required by Section 91 Law 93-169 Equine Zero Liability Statue.
OFFICE: The principal place of business of this corporation will be situated at the residence of the elected President of the current year, unless just cause is shown and approved by the Board of Directors that it should be moved. All official meetings and functions of this Association shall be governed by Robert’s Rules of Order except in those cases in which Robert’s Rules of Order are in direct conflict with the Constitution, Rules or Bylaws on the Association.
OFFICERS: Officers of the Association will consist of a President, Vice President, Secretary and Treasurer (Secretary/Treasurer may be combined) as well as up to 5 non profit directors...including a PR director for soliciting sponsors. Each SBRA Officer/Director will receive free individual membership during each year served however the additional $25 fee for family membership will still be required. Additionally each SBRA Officer/Director will be required to attend a minimum of 6 shows each year or forfeit their placement.
PRESIDENT: The president shall preside at all meetings of the Suncoast Barrel Racers Association and shall perform such duties that are necessary to the property administration of the affairs of the Association.
VICE PRESIDENT: The Vice President shall assume the duties of the president when he/she is unable to attend.
SECRETARY/TREASURER: The Secretary/ Treasurer shall keep all official reports/paperwork of Suncoast Barrel Racers Association. He/She shall conduct the official correspondence and shall keep any records, books, documents and papers relating to the Association. He/she will also be responsible for maintaining, printing & distributing monthly points & flyers as well as keeping account of all money received/disbursed by Suncoast Barrel Racers Association. He/She shall not pay out nor disburse any money of the Association except by check/check card. *Cash may be distributed only with the approval of 1 other Association Officer.*
REPLACING OFFICERS: New officers will be appointed by the current board of directors. If/when a current officer intends to resign they will/should suggest a replacement for the position being vacated to the current Board of Directors. Only after making sure the name/person being submitted fully understands the requirements of and has already agreed to serve in the position being vacated should the name be submitted to be voted on by the Board of Directors. Majority vote of the board will rule on acceptance of replacement officer. Non-Profit Directors can be added/replaced without a ruling from the board.
A. The President is appointed to serve for a period of five years.
B. Nominees for President shall have served the Association in an official capacity for the period of two or more years, or have been a member in good standing for three or more years. (Member in good standing = No grievance notices or suspensions for 2 consecutive years).
A. The Vice President is appointed to serve for a period of five years.
B. Nominees for Vice President shall have been a member of the Association for two or more years.
A. The Secretary/Treasurer is appointed to serve for a period of five years.
B. Nominees for Secretary/Treasurer shall have been a member of the Association for one or more years unless appointed to office by the board of directors upon resignation of the previous officer at which time the appointed Secretary/Treasurer must join the Association in the next registration year.
C. Secretary/Treasurer can be combined into a single office or served individually.
2D PeeWee BARRELS: PeeWee is a Rider who is 8 years of age or under as of January 1st of the Association year. You may run more than 1 horse in this class, lead line is acceptable. A standard 2D payout applies & will be paid in cash at the end of each class. Points are allocated just as all other classes with awards allocated at year end. **Each 1D Pee Wee winner for "Year End" will be ineligible to compete in “SBRA” Pee Wee class in future years.**
4D OPEN BARRELS: This class will pay 2D at ˝ second off the fastest time unless applicable requirements are not met which will result in running a 3D format. You can run more than 1 horse in this class, points are allocated to the rider. If you place more than once in a single division, you will receive your earnings for that day...BUT...as a member your points will be given ONLY to the highest placement, the next member placing will receive the points on your additional placement. You cannot receive points for more than one placement in any single division. Year-end points accumulated on rider in each division, UNLESS if same Rider and same Horse qualifies in more than one division in which case the rider must retain the points for that rider/horse combination in the division where the most points for that rider/horse combination has been accumulated. Example: Mary riding Spot accumulates 5 points in 1st division, but Mary and Spot also accumulates 25 points in the 2nd division. For year-end points Mary and Spot would receive year-end awards for the 2nd division (if she qualifies). Times from this class may be carried ove to "1" additional barrel class during the same jackpot event.
**If the time from an Open run has been carried over to an additional class & the run results in a downed barrel, DQ or NT the rider will be allowed to run that class if he/she chooses, however an additional entry fee is required for the re-run. No re-run will be allowed unless the Open run resulted in a Barrel down, DQ or NT.**
2D YOUTH BARRELS: Youth is a rider who is 18 or under as of January first of the Association year. This class will be a 2D class, paying on a full second off the fastest time run. You may run more than one horse in this class. If you place more than once in a single division, you will receive your earnings for that day...BUT...as a member your points will be given ONLY to the highest placement, the next member placing will receive the points on your additional placement. You cannot receive points for more than one placement in any single division. Refer to 4D Open Barrels for year-end points & awards rules.
2D EIGHT & UNDER “HORSE” BARRELS: Horses must be 8 years old or under as of January 1st of competing year to qualify for this class. * Validation of registration or a Coggins report will be required as proof of age if eligibility is challenged.* This class will be a 2-D class, paying on the full second off the fastest time run. You may run more than one qualifying horse in this class. Points are allocated on the horse therefore will be allocated to the top five in each division of each class even if the same rider places multiple times in a single division. However the *rider must be a member in order for points to be allocated* refer to 4D Open Barrels for year end points & awards rules with the exception of points being allocated on horse not rider.
2D NOVICE RIDER BARRELS: Rider not to have aquired $1000 or more "Lifetime" earnings in 1D or 1/2 second 2D barrel racing monies. Full second 2D, as well as 3D or 4D monies will not count toward the $1000 earnings. This class will be a 2-D class, paying on the full second off the fastest time run. You may run more than one horse in this class. If you place more than once in a single division, you will receive your earnings for that day...BUT...as a member your points will be given ONLY to the highest placement, the next member placing will receive the points on your additional placement. You cannot receive points for more than one placement in any single division. Refer to 4D Open Barrels for year-end points & awards rules.
**Each 1D Novice Rider "Year End" winner will be Ineligible to compete in “SBRA” Novice Rider class in future years.**
2D TWEEN BARRELS: Tween is a Rider of ages between youth & senior (19 to 30) as of January 1st of the Association year. This class will be a 2D class, paying on a full second off the fastest time run. You may run more than one horse in this class. If you place more than once in a single division, you will receive your earnings for that day...BUT...as a member your points will be given ONLY to the highest placement, the next member placing will receive the points on your additional placement. You cannot receive points for more than one placement in any single division. Refer to 4D Open Barrels for year-end points & awards rules.
2D SENIOR BARRELS: Senior is a Rider who is 40 or older as of January 1st of the Association year. This class will be a 2D class, paying on a full second off the fastest time run. You may run more than one horse in this class. If you place more than once in a single division, you will receive your earnings for that day...BUT...as a member your points will be given ONLY to the highest placement, the next member placing will receive the points on your additional placement. You cannot receive points for more than one placement in any single division. Refer to 4D Open Barrels for year-end points & awards rules.
2D POLE BENDING: Pole placements will start 21 feet from the timer with each consecutive pole being placed 21 feet from the previous pole. This class will be a 2D class, paying on the full second off the fastest time run. You may run more than one horse in this class. If you place more than once in a single division, you will receive your total earnings...BUT...as a member your points will be allocated ONLY to the highest placement, the next member placing will receive thye points from your additional placement. You cannot receive points for more than 1 placement in any single division. Points are allocated on the rider. Refer to 4D Open Barrels for year-end points & awards rules.
ASSOCIATION JACKPOT EVENTS: Entry fees as follows:
2D PeeWee Barrels: $10.00 - $ 5.00 to the pot, $0.00 timer fee, $5.00 awards
4D Open Barrels: $25.00 - $17.00 to the pot, $3.00 timer fee, $5.00 awards
2D Youth Barrels: $20.00 - $12.00 to the pot, $3.00 timer fee, $5.00 awards
2D Novice Rider Barrels: $20.00 - $12.00 to the pot, $3.00 timer fee, $5.00 awards
2D 8 & Under Horse Barrels: $20.00 - $12.00 to the pot, $3.00 timer fee, $5.00 awards
2D Senior Barrels: $20.00 - $12.00 to the pot, $3.00 timer fee, $5.00 awards
2D Pole Bending: $20.00 - $12.00 to the pot, $3.00 timer fee, $5.00 awards
4D Open Barrels - The total monies jackpotted will be divided between the 4 divisions as
follows: 35% to 1st division, 30% to 2nd division, 20% to 3rd division and 15% to 4th
division. Any added money will be divided in the same percentage per division. A minimum of
75 riders will be required in order to apply the 4D payoff scale...74 or less riders will
be paid as 3D with points being allocated as 4D. If no contestant qualifies for an allocated
payoff slot, monies for that place/slot will be applied to year-end awards.
2D Barrel & Pole Classes – The total monies jackpotted will be split as follows: 60% to 1st
division and 40% to 2nd division, any added monies will be divided in the same percentage
per division. Here also if no contestant qualifies for an allocated payoff slot, monies for
that place/slot will be applied to year-end awards.
1st 60% 50% 40% 30% 28% 26% 24%
2nd 40% 30% 30% 25% 22% 20% 18%
3rd 20% 20% 20% 18% 15% 15%
4th 10% 15% 14% 12% 12%
5th 10% 10% 10% 10%
6th 8% 9% 8%
7th 8% 7%
Points will be allocated as follows: Each class will have points awarded to the top 5 places in each Division...1st place 5 pts, 2nd place 4 pts, 3rd place 3 pts, 4th place 2 pts and 5th place 1 pt. Nonmembers placing are ineligible for points which will therefore be awarded to the next member who placed after the nonmember.
ENTERING AND PAYMENT OF ENTRY FEES:
Payment for entry fees is due upon entering jackpot. NO credit will be issued for entry
fees. UNPAID checks returned to the Association for ANY reason will result as follows:
a. Member will be assessed a $35.00 fine to be paid immediately. Future entries to
an Association jackpot will not be accepted until payment has been received.
b. Any member not paying fees and penalty for returned check will not be allowed to
receive AWARDS earned unless all fines and penalties are paid in full 15 days
prior to the Association jackpot held in December.
c. Non-members will be assessed a $35.00 fine and will not be allowed to enter
future Association jackpots until all fees and fines owed are paid in full. If
penalty and fine are not paid non-member will not be allowed to join or enter
future Association jackpots. Non-members having a check returned will NOT be
eligible to pay future fees with a check unless initialed by a member in good
standing. That member will be responsible for any future checks initialed by said
member. Future penalties and charges will be charged to the member who has
initialed the check.
d. Any member or non-member issuing two returned checks will be put on a two year cash only probation period. However if a third returned check ever occurs for the same contestant, said contestant will not be eligible to write a check for any future Association entry fees.
JACKPOT EVENT RULES:
Open Barrel times may be designated to carry over to alternate barrel classes during the same jackpot event. "This can occur ONLY if all barrel classes are run on the same arena stakes during a given show to ensure the patterns are the same". If the Open run results in a hit barrel, DQ or NT & the rider wishes to run the designated class after all, he/she will be allowed, however an additional entry fee will be required.
Each NON-MEMBER will be required to pay a $10.00 non-member fee at each show. Non-members will also be required to fill out an affidavit at each show in order to participate in the NOVICE RIDER BARRELS class.
Entries will be taken the day of the association jackpot. Open contestants will draw numbers when signing up, the full line up will NOT be called out prior to the 1st run. The full line up for all other classes will be announced at least 15 minutes prior to the class starting. This will allow all participants time to get their horses ready. NO entries will be taken in any given class after the first rider in said class has run.
**No entries will be taken in any given class after the 1st rider in said class has run**
**No monies will be refunded on a given class for ANY reason AFTER said class has started**
Any rider found to be ineligible for a class entered: All monies received will be
refunded to the Association and a $25.00 fine will be assessed. Any point earned will be deleted. Board of Directors will have final judgment.
Any fines and monies not returned/paid, the horse and/or rider will NOT be allowed to enter the Association jackpot. Board of Directors will be the ruling party; all decisions made will be final.
Any allocated payoff not placed per class, monies will be retained by Suncoast Barrel Racers Assoc to be applied to awards/operating expenses/banquet: Example...quantity entered in class designates a 4 place payoff but only 2 contestants qualify...3rd and 4th place monies will be applied as designated above.
The same horse may be entered no more than twice in each jackpot event, (except 8 & Under Horse which can only be ridden once as points are allocated on the horse) second rider must be a member of the same family as the 1st rider. In the event a horse is found to be ridden a second time in the same class by a rider not in the same family as the rider of the 1st run, the second run will be disqualified.
If contestant is not ready to compete when called a three-minute time limit will be given, starting at the announcement of the contestant’s name. Announcer will monitor the time, after three minutes the contestant will be disqualified. If contestant runs out of the order in which they are called there will be an automatic disqualification applied for that contestant.
Barrel racing and Pole Bending are timed events. The start and finish line along with the position of the barrels/poles must be marked either permanently or with a marked placement during the entire event. Time shall begin as soon as the horse’s nose reaches the starting line and shall be stopped when the horse’s nose reaches the finish line.
All barrel/pole courses must be run at a continuous, forward motion. The course may be run to the right or left, no other turns or backing up will be permitted. Barrel patterns run to the right will have one right and two left turns. Barrel patterns run to the left will have one left and two right turns. Poles will either start on the right or left side of the poles, continuing a pattern through the poles, no backing up will be allowed. Breaking a pattern or backing up will result in disqualification.
A five second penalty will be assessed for each barrel or pole knocked over. Touching a barrel or pole is permitted with no penalty assessed. Should a barrel be knocked over and sets up on its opposite end, a 5 second penalty will be assessed.
Should (for any reason) the barrels not be placed on the markers, positions must be corrected and all contestants who ran on the incorrect course must rerun with penalties included. Barrels must be set to the inside of the ropes and will be staked at any approved Association jackpot.
Should the electric timer fail during contestants run, said contestant must run a 2nd time (at riders discretion during current event or after show at officers discretion). Only one rerun will be allowed unless timer fails a second time. A drag will take place before re-run(s) begin & again after re-run(s)have been completed.
Contestants must wear Jean pants, boots or heel downs (no sneakers allowed), sleeveless shirts are permissible...BUT...no tube tops, crop tops (bare midriff)or spaghetti straps…….(men or women)…….will be allowed during competition. Any member or nonmember will be fined $10.00 on ANY violation of the dress code. Any fines not paid will restrict members or nonmembers from participating in further jackpots until fine is paid.
ASSOCIATION AWARDS: There will be no finals in this Association. There will be 12 jackpots occurring, 1 each month from January through December. After the December Association jackpot, points will be calculated and winners determined. An awards banquet will be held with the date and location being determined by the Board of Directors.
Awards will be allocated to the top 5 positions in each division of each class. In order to qualify for year-end awards a member must have participated a minimum of 50% shows from date of joining with minimum of 4 shows per year...in EACH class where placement is in the top 5 positions.
In the event of a tie occurring from the final run in December, the position will be determined by the fastest time run at the December show (clean or not including any resulting penalties), in the class where the tie occurs.
*****THERE WILL BE NO RUN OFFS*****
You are not required to be present at the Awards Banquet to receive your awards however you must provide a designate who will pick them up for you at least 3 days prior to the banquet. In the case of an emergency a phone call will be accepted at anytime. Any awards not collected at the Banquet by the winner or an accepted designee will be retained by the club to be raffled for or distributed as awards for the coming year. The Officers decision whether to accept submitted reasons will be final.
1. No unnecessary abuse of a horse at any time while on the grounds.
2. Unsportsman like behavior of any kind will not be tolerated from Suncoast
3. No distracting judge or timekeeper while events are in progress.
4. Any relative or friend of an Association member, complaining to officials
or arena director on behalf of member will make said member liable.
5. No attempting to fix, threaten, bribe, influence or harass the judges or
moving of stakes at any time between opening and closing of the jackpot.
6. You must ride the horse the announcer calls out in the order called.
Failure to do so will result in the horse and rider being disqualified for
any points or monies won. The other horse and rider (if applicable) will be
7. All stated rules and regulations pertaining to the arenas hosting the
Association jackpots will be adhered to as well as the Association rules.
Any member found violating arena rules will be fined. All minor rule
1st violations will receive a letter from the Board of Directors. A second
violation for the same rule will be a $25.00 fine. A third violation for
the same rule will result in suspension (minimum 1 month/show) after a
Directors meeting is held to discuss the violations.
A member found guilty of violating any of the following MAJOR RULES will immediately, without warning be assessed a $25.00 fine. A second violation for the same rule will be assed a $50.00 fine. A third occurrence will result in suspension/expulsion (minimum of 2 months/shows) after a Directors meeting is held to address the violations.
1. Nonpayment of entry fees.
2. Any member found guilty of using alcohol or drugs in excess while
\ competing in an Association sponsored jackpot.
3. Any member found guilty of competition related harassment of another
contestant whether verbal, written or otherwise, will be subject to a fine.
4. Any member found guilty of starting up controversy maliciously. This
conduct will not be tolerated.
SUSPENSION OF MEMBER OR NON-MEMBER BY OFFICERS: ANY actions by a person (member or non-member) that is detrimental to the reputation and growth of the Suncoast Barrel Racers Association will be subject to IMMEDIATE suspension from the next two consecutive SBRA shows and a letter of reprimand by decision of the Officers of the Association. You may seek appeal by appearing before the Board of Directors in person only; the decision of the Board is final.
A. Complaint/grievance must be written and signed (if not signed it isn’t legal).
B. Contestant/member will be notified of said grievance and must reply within 14
C. Meeting to be called by Board of Directors.
D. Directors will make decision as to whether there will be a reprimand or fine
E. You must be an Association member in order to file a complaint.
F. Any complaint/grievance filed after September will not affect point standings for that that year unless deemed to be a deliberate act of deception by the directors.
GOVERNING BOARD OF DIRECTORS MEETING: A Quorum will consist of more than half of the total eligible voters, whether by proxy, telephone, letter or fax.
ANNUAL AND GENERAL MEMBERSHIP MEETINGS: There will be NO general membership meetings. Any member in good standing may submit letters of recommendation or suggestions to any officers or may drop your signed written letter in the suggestion box located at the sign up area. In order for letters to be validated they must be signed before being submitted. Suncoast Barrel Racers Association officers will respond to any signed letters by either a return letter or a meeting with the signed member submitting the recommendation or suggestion. Any/All letters will be acted on as long as they are signed.
Each family member under a family membership will be allowed to vote individually (family membership to include spouse and/or children *18 years or under and living at home* of an active member). Individual memberships will be allowed one vote only. Votes will be sent out by proxy and numbered to validate the authenticity of membership. You must be a member in good standings in order to vote.